G Suite Basic vs Business plan for Businesses

Google has two primary plans for their G Suite online software. G Suite Basic vs Business plans, so which one should I use?

Should I use Google’s G Suite Basic and Business plan?

Short answer – Depends, on which stage your business is at.
Long answer – If you have just started your business and are a startup, I’d suggest the most basic plan, as you can always upgrade when you need it in the future.
If you are a large entity, perhaps thinking about moving from Microsoft Office and Outlook or another service, then the Business or even the Enterprise plan may make more sense.
I have seen multinationals using just the G Suite Basic plans even, although from the end-user perspective it can be painful sharing documents with my wider team. The G Suite Business plan is my preferred plan, given the amount of storage that you have.
Google’s release of the Team Drive, makes definitely life so much easier, as I was a Team Lead in one of my previous companies and was storing a lot of solid documents and files for the team to share, learn and leverage from. Although it is only available on G Suite Business plans and above.

G Suite Business vs G Suite Basic plan

What’s the key differences at a high level between G Suite Basic and Business plan?

Looking at Google’s website, G Suite Basic plan offers:

  • Professional email for you and your team, plus the complete G Suite.
  • Get 30GB of space in Google Drive and Gmail so you can store, access and share files from any device and keep your emails indefinitely.
  • Collaborate more quickly and efficiently using integrated online calendars, online documents with real-time editing, and video conferencing.

Whereas, G Suite Business plan offers:

  • Professional email for you and your team, plus the complete G Suite.
  • Get unlimited† space in Google Drive and Gmail so you can store, access and share files from any device and keep your emails indefinitely.
  • Collaborate more quickly and efficiently using integrated online calendars, online documents with real-time editing, and video conferencing.
  • Set alerts to know when people share, edit or delete files in Drive, including when they share files inside or outside your domain.
  • Enhanced security features with Google Vault:
    • Manage and retain your team’s emails and on-the-record chats, setting policies for your entire domain, organizational units, date ranges or specific terms.
    • Search and retrieve valuable information that you or your legal team may need.

I have bolded the key differences above, but let’s break down a bit.

What’s the key differences between G Suite Basic and Business plan?

Short answer – Control features is the key difference. That is, more oversight and control of important business data.
Long answer
  • Storage – You’ll get 30 GB storage in the G Suite Basic plan, whereas the Business plan is unlimited and indefinite. Although, do note that indefinite is true however it is as long as you use Google’s G Suite service.
  • Alerts – G Suite Business will give you alerts on Google Drive actions internally and externally for your business, useful if you need that visibility
  • Security audit features – Searchable and retrievable audit information that you and your business may need.
  • Team Drive – Shared drive that you can to share and collaborate use amongst your teams. Helps to ensure no one person has all the information on their drive alone.

Google is offering a free 14-day trial of G Suite. This applies to their Basic and Business plans, so if you’re keen to try it, visit their G Suite website to sign up.
Here’s some G Suite promotional codes for Singaporean businesses, please use this link if you want 20% off*:

Valid for G Suite Basic plan in Singapore (updated Jan 2019)

    • 34N6PDXDE9QAN6K
    • 34PQKNMTC3ERQ73
    • 34RVGPM3WFQELVF
    • 34RW3RARHLUQ4NH
    • 34TU3XJP7GEYW9A
    • 34V4XX4VFK437UX
    • 34VCCUTN7VMVU34
    • 34VLYXTFQJTDADY
    • 34W3Q7HP693EW7V
    • 34XJP4YDRDFGPVR

 Valid for G Suite Business plan in Singapore (Updated Jan 2019)

  • YAPV3WPC6TQWRVD
  • 37EFXPUXHTLMN4J
  • 37EWQFADLWYATJ6
  • 37GAUCCVMMUKKKF
  • 37GCA67JC9X64PN
  • 37GNEPHG3Y6GL9H
  • 37HDW7EVNL6MKKC
  • 37JMUDMYFQ77HUJ
  • 37JWDXWM93FPW9H
  • 37LVPVJ7WR4WPFN
  • 37P7HLM4J4W766N
Here’s some G Suite promotional codes for Australian businesses, please use this linkif you want 20% off*:
Valid for G Suite Basic plan in Australia (Updated Jan 2019)
933N9GVHVG7C6EJ
937R7JAREPQWUTM
939HWVE6KPGKHKF
93C74CHCJCFKT7Y
93D6XUUTUJQ9M6W
93DDE3YDQEFGCH9
93EEHA9KX3UPYPL
93EPXH4YVPHWKW9
93EY9KWWAMPWMEF
93FCHYCU7EPEWMX

Please reach out to me via mailforvu(at)gmail.com if you’re interested and these codes promotional have been used up already.

*Disclaimer – I’m a big fan of Google, so I have written this analysis based on my own experiences using Google’s G Suite as a personal and business user. The G Suite shared, that is, is a referral link, meaning I do earn a referral if you optionally use the link to sign up and use Google’s G Suite services. You will not lose anything in any way if you choose to use my referral link, instead you’ll gain a 20% discount plus just reward me for taking the time to write this article on Google’s G Suite offering.

Happy Googling!

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